⚡ Use this Purpose, Outcome, Agenda, Pre-Read formate for all your meeting calendar invites

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Purpose: [What’s the singular goal of the meeting?] To discuss a project blocker? To whiteboard an idea? To come together as a cross-functional team and make a decision?

Outcome: [What does success look like at the end?] A decision on something? An outline of a plan? An approval? Alignment on a project milestone?

Agenda: Keep it to a handful of bullets with rough time allocations for each For small/informal meetings you might not need an agenda.

• [X mins] — [Agenda #1]
• [X mins] — [Agenda #2]
• [X mins] — [Agenda #3]
• [X mins] — [Agenda #4]

Pre-Reads: [Links to documents - what's best reviewed individually beforehand] This saves the precious meeting time for discussion. Important — most people won't read them, so email them again 24-48hrs before the meeting as a helpful reminder.

Examples: