⚡ Use this Purpose, Outcome, Agenda, Prep for all your meeting calendar invites

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Purpose: [Why are you coming together?] To discuss a project blocker? To whiteboard an idea? To talk through something and make a decision?

Outcome: [What do you want the group to accomplish by the end?] A decision on something? An outline of a plan? An approval? Alignment on something (documented)?

Agenda: [How are you using time together?] Keep it to a handful of bullets with rough time allocations for each. For small/informal meetings you might not need an agenda.

• [X mins] — [Agenda #1]
• [X mins] — [Agenda #2]
• [X mins] — [Agenda #3]

Prep: [What can people to do beforehand to be most prepared for the meeting?] Pre-reads, pre-watches, review creative, come with ideas to discuss etc. This saves the precious meeting time for discussion.

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IMPORTANT: Most people won't do the Prep at the time you send the calendar invite, so re-send 24-48hrs before the meeting as a helpful reminder. For key stakeholders, message them individually and check in to make sure they feel clear on the meeting and their role.

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Examples: